This article describes how to configure a client for the Standard 401k to Fidelity moov definition. Each client configuration will vary based on their plan specification and will need to be configured accordingly.
If you have not already done so, please add the Standard 401k to Fidelity moov to your account by following these steps.
Once the Standard 401k to Fidelity moov has been added to your account, access the moovs section on the left side menu and click on the Standard 401k to Fidelity moov.
The Standard 401k to Fidelity moov provides a notification for when the moov is complete. The notification can be sent to any email address you wish and can also be configured to sent to multiple email addresses.
To edit the notification step, click on the cog icon under the Action - Notify step on the left. Then toggle the "Use default parameters" off and enter in the email addresses you would like to receive the notification. If you would like to enter multiple email addresses, separate them with a comma. A Reply to email is also required in the event that a recipient of the notification replies to the email.
Note: these settings apply to any client configuration you set up for this specific moov. You also have the ability to configure the notification step for each client configuration if you wish to add or remove email addresses per client.
To save your parameters click on the Save Changes button.
In the moov configuration section, click the Add button to add a new client to send retirement data to Fidelity.
Client/Entity - either select an existing client or click the + sign to create a new client.
Status - the status field is important when configuring a new integration with Fidelity as it provides the correct file name and SFTP directory used to send to Fidelity while in their testing phase. This field should be set to 'Testing' until the testing phase has been completed.
Expected Frequency - the client's payroll frequency
File Name Starts With - typically the client or company code within your payroll platform. The value entered into this field is important as the file you send to detamoov must start with this value.
File Name Contains - optional value that is included in the file name
Fidelity requires that your client's pay frequency be included in the file sent to them. To provide your client's pay frequency, you will need to provide an override for the Participant Payment Frequency field using the values that correspond to your client's payroll frequency:
QUARTERLY = Q
MONTHLY = M
BI-WEEKLY = B
WEEKLY = W
TWO TIMES A MONTH = 2
THREE TIMES A MONTH = 3
FOUR TIMES A MONTH = 4
To add a Field Override, locate the Action - Transform step, expand the Field Overrides panel and click the Add button. Then select the appropriate Output field, set the Override Type to Text and enter the Override Value.
Fidelity also requires that the Plan Number be included in the file sent to them. If you do not store the Plan Number in payroll then you will need to add a Field Override for the Plan Number field. You can skip this step if the Plan Number exists in the Standard 401k extract sent to detamoov.
To add a Field Override, locate the Action - Transform step, expand the Field Overrides panel and click the Add button. Then select the appropriate Output field, set the Override Type to Text and enter the Override Value.
IMPORTANT: The follow step must be completed for each Plan Number field in the Fidelity transformed file. Below are the field positions for each of the Plan Number fields that will require a Field Override:
2: Plan Number
17: Plan Number
35: Plan Number
48: Plan Number
62: Plan Number
76: Plan Number
90: Plan Number
107: Plan Number
121: Plan Number
141: Plan Number
154: Plan Number
170: Plan Number
190: Plan Number
210: Plan Number
230: Plan Number
251: Plan Number
A Total of 16 Field Overrides for the Plan Number fields should now exist in the Action - Transform Field Overrides section.
At the beginning of this article you configured the notification step for the moov to send a notification once the moov had completed. You also have the ability to configure the notification step for each client configuration if you wish to add or remove email addresses per client.
To override the notification step, locate the Action - Notify step and toggle the "Use default parameters" off and enter/remove email addresses from Email Address and Reply To fields. If you would like to enter multiple email addresses, separate them with a comma.
To complete the configuration for your client, click the Next button at the bottom of the page and then the Save button on the moov summary page.
